Checklist Phase 4 - Personnel

Does the laboratory have a standardized procedure for hiring new permanent and temporary staff, and having guests?

Does the procedure for hiring new permanent and temporary staff cover all the following elements:

• Regarding permanent and temporary staff:
  • Criteria to which all applicants must comply
  • Procedure for defining specific criteria for the vacancy
  • Procedure of drafting and publishing the vacancy
  • Procedure of selecting suitable applicants based on application letters
  • Procedure of inviting applicants and organizing the application interview
  • Procedure of selecting applicants based on the application interview
  • Procedure of hiring suitable applicant, including:
    • Determining salary
    • Writing Personal Job Description
    • Adapting Authorization Matrix
    • Creating a personnel file
    • Ensuring that staff member is properly induced according to the SOP for Induction of New Personnel
    • Providing training to new staff (e.g. training into quality management to ensure that the staff member understands and works via the quality management system).
• Regarding guests:
  • Procedure of identification and recording of guest details
  • Procedure of recording details of the visit
  • Procedure of allowing access of the staff member to the laboratory (including a health check to determine if the guest’s health allows for accessing the testing areas).

Are educational needs consistently assessed in competency assessments and performance appraisals?

Does the laboratory have a Continuous Education Program?

Is the Continuous Education Program included as element in the Quality Year Plan?

Has a laboratory staff member appropriately been trained in performing failure-mode-effect-analyses?