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Timelines

Timelines


Each step of the prequalification assessment and change assessment process should be completed by defined deadlines which have been set with the aim of ensuring that prequalification assessment is completed according to a defined timeline, thereby facilitating access to quality in vitro diagnostics (IVDs).

Although WHO can commit to respecting WHO deadlines, manufacturer time is outside of WHO's control. Nevertheless, WHO offers a number of mechanisms for assisting the manufacturers in understanding prequalification requirements and meeting prescribed deadlines. Contact diagnostics@who.int for further information.

Deadlines are applied to all applications for WHO prequalification assessment and applications for change assessment to a prequalified IVD (received on and after 1 August 2017).

Full prequalification assessment timelines

The WHO target timelines for full assessment are:

  • 270 WHO calendar days, if the alternative performance evaluation pathway is selected by the manufacturer
  • 350 WHO calendar days, if WHO coordinates the performance evaluation.

The pre-submission form review and dossier screening stages are used to confirm that the application is valid and complete and hence are not part of the prequalification assessment. The above timelines include WHO time to perform the dossier review, manufacturing site(s) inspection, performance evaluation (if coordinated by WHO), labelling review and to inform the manufacturer of the decision on listing.

The individual target response times for WHO, and the maximum allowable times for the manufacturer for each stage of the application and review process for full prequalification assessment, are given in Table 1. Dossier review, manufacturing site(s) inspections and performance evaluation occur in parallel. 

Assessment stageMaximum time allowed (calendar days) in which to provide a response
WHOManufacturer
Pre-submission stage1
Dossier screening2
Pre-submission review30N/A
Additional information submissionN/A30
Additional information review30N/A
Dossier submissionN/A30
Dossier screening30N/A
1st supplement submissionN/A30
1st supplement screening30N/A
2nd supplement submissionN/A30
2nd supplement screening30N/A
Prequalification assessment stage
(Note: these stages are conducted in parallel)
Dossier review3
Dossier review90N/A
CAP 1 submissionDEFINE CAP N/A30
CAP 1 review30N/A
CAP 2 submissionN/A30
CAP 2 review30N/A
Dossier amendment submissionN/AAs per agreement with WHO
Dossier amendment review60N/A
Performance evaluation4
Evaluation scheduling90
Evaluation and draft final report preparationAnalyte dependent (90–180 days)N/A
Review of evaluation reportN/A30
Finalization of evaluation report30N/A
Manufacturing site inspection5
Stage 1 inspection30N/A
Stage 1 additional information submittedN/A30
Additional information review30N/A
Scheduling of Stage 2 inspectionUp to 6 months from acceptance by WHO for assessmentUp to 6 months depending on availability of the manufacturer
Stage 2 inspection3–43–4
Inspections report30N/A
CAP 1 submissionN/A30
CAP 1 review30N/A
CAP 2 submissionN/A30
CAP 2 review30N/A
Labelling review6
Labelling review30N/A
Revised labelling submissionN/A30
Revised labelling review30N/A
Prequalification decision7
Public report draft30N/A
Public report and labelling comments reviewN/A30
Public report finalization and listing30N/A

Initiated after receipt of the pre-submission form.
Initiated at time of request to submit product dossier.
3 Initiated following receipt of assessment fee.
4 Initiated with request from evaluating site to submit kits.
5 Initiated following receipt of quality management system documents in the dossier.
Initiated as soon as dossier review, site inspection and performance evaluation have been finalized.
Initiated after all assessment elements have been carried out.

Abridged prequalification assessment timelines

WHO timelines for abridged assessment are:

  • 100 WHO calendar days, if the alternative performance evaluation pathway is selected by the manufacturer
  • 180 WHO calendar days, if WHO coordinates the performance evaluation.

These include WHO time to perform the manufacturing site(s) inspection, performance evaluation (if coordinated by WHO) and labelling review.

The individual target response times for WHO and the maximum allowable times for the manufacturer for each stage of the application and review process are given below. The manufacturing site(s) inspections and performance evaluation occur in parallel. 

Assessment stageMaximum time allowed (calendar days) in which to provide a response
WHOManufacturer
Pre-submission stage1
Pre-submission review30N/A
Additional information submissionN/A30
Additional information review30N/A
Prequalification assessment stage
Performance evaluation2
Evaluation scheduling90
Evaluation and draft final report preparationAnalyte dependent (90–180 days)N/A
Review of evaluation reportN/A30
Manufacturing site inspection3
Information package submissionN/A30
Information package review30N/A
Additional information submittedN/A30
Additional information review30N/A
Scheduling of Stage 2 inspectionUp to 6 months from acceptance by WHO for assessmentUp to 6 months depending on availability of the manufacturer
Stage 2 inspection3–43–4
Inspections report30N/A
CAP 1 submissionN/A30
CAP 1 review30N/A
CAP 2 submissionN/A30
CAP 2 review30N/A
Labelling review4
Labelling review30N/A
Revised labelling submissionN/A30
Revised labelling review30N/A
Prequalification decision5
Public report draft30N/A
Public report and labelling comments reviewN/A30
Public report finalization and listing30N/A

Initiated after receipt of the pre-submission form.
Initiated with request from evaluating site to submit kits.
3 Initiated following receipt of information pacakge.
4 Initiated as soon as dossier review, site inspection and performance evaluation have been finalized.
5 Initiated after all assessment elements have been carried out.

 

Change assessment target timelines

The timeline for each step of change assessment are indicated in the table below.

Assessment stageMaximum time allowed (calendar days) in which to provide a response
WHOManufacturer
Change notification screening30N/A
Submission of additional dataN/A30
Screening of additional information30N/A
Change assessment60N/A
Submission of additioanal informationN/AUp to 6 months
Review of additional information and acceptance decision N/A

Process for requesting time extension

During prequalification, manufacturers may request extensions to any deadline set by WHO. The table below describes the maximum time extensions granted, in principle, by WHO.

Request for time extensions must be made in writing in advance of the submission deadline by the authorized contact with a justification for the need for a time extension. See In Vitro Diagnostics Key Contacts for relevant person(s) to contact.

If a more substantial time extension than is indicated in the table below is needed in order to respond to WHO requests for information, the manufacturer will be encouraged to withdraw from prequalification assessment and reapply when the requested information becomes available.

Assessment stageOverall time extension
Dossier screening and review phase
(including screening, full review, corrective action plan and amendments requests)
6 months
Performance evaluationN/A
On-site inspection (inspections scheduling, stage 1 inspection, stage 2 inspection)6 months
Prequalification decision (Public Report and labelling comments review)3 months
Change assessment for prequalified IVDs (change screening, change review, amendments)6 months

 

Failure to comply with deadlines

Failure to comply with deadlines without justification or forewarning from the manufacturer will result in cancellation of the application.

If WHO as result of the assessment considers that the amendments and actions required to fulfil WHO requirements cannot be submitted or completed within the maximum allowable timelines, WHO will recommend to the manufacturer to withdraw the application from the assessment process.